Registering for Alternative Testing Arrangements
Alternative testing arrangements that are reasonable in the context of this licensing test and supported by documentation may be provided for the candidates with disabilities who would not be able to take the test under standard conditions.
All timely and complete alternative testing arrangements requests and accompanying documentation are reviewed on a case-by-case basis upon receipt. In some cases, the submitted documentation may not be sufficient to make a determination regarding the requested alternative testing arrangement(s) or may not support the requested alternative testing arrangement(s). Additional information or diagnostic test results may be needed.
Please be aware that your request form and supporting documentation may be shared with the Virginia Department of Education in order to process your request. The documentation will be kept confidential to the extent required by law.
Some alternative testing arrangements may be accommodated at selected sites only.
Some alternative testing arrangements (e.g., Braille tests) have specialized production requirements associated with them. Although every effort is made to process all requests in a timely manner, the earlier you submit your request, the more time will be available for specialized production, if needed.
In some cases, you may be contacted directly to discuss suitable testing arrangements.
Alternative test dates. Testing is available Monday through Saturday (excluding holidays). For this reason, individuals whose religious practices prohibit Saturday testing are able to independently schedule a test appointment that does not conflict with their religious practices without submitting a request for alternative testing arrangements.
Procedure for Requesting Alternative Testing Arrangements
- Review "Required Documentation" and collect any necessary documents.
- Register for the test. Be sure to declare your intent to request alternative testing arrangements during registration.
- Fax or mail your completed "Alternative Testing Arrangements Request Form" and supporting documentation to the VCLA program. Call to confirm receipt.
- Check your email for your notification of resolution (usually between 1–3 weeks after your completed request is received).
- Call the phone number provided in your notification to schedule your testing appointment with any approved alternative testing arrangements.
Timeline for requests. Candidates who wish to request alternative testing arrangements should register as early as possible in advance of their desired test date because of the additional time needed to process the registration and to schedule the test appointment. After registering, you must mail or fax a completed Alternative Testing Arrangements Request Form and any required documentation as described below. Most candidates will be contacted regarding the resolution of a request for alternative testing arrangements within three weeks after the request form and all required documentation have been received.
Notification of resolution. When you submit a request for alternative testing arrangements, you should wait to receive confirmation of your resolution before scheduling your test appointment at the test center. If you schedule your test appointment before receiving this confirmation, you will be required to cancel and reschedule it in order to ensure that your alternative testing arrangements will be appropriately applied. This could result in a delay of your desired test date.
When your request for alternative testing arrangements has been resolved, you will be contacted via email regarding the resolution and given important information about scheduling your test appointment. In order to ensure that your approved alternative testing arrangements are appropriately applied to your test appointment and available for your test session, you must schedule your test appointment by phone. Test appointments scheduled through your account on the program website will not reflect any approved alternative testing arrangements.
Scheduling your test appointment. Once you have received confirmation that your alternative testing arrangements request has been resolved, you must call the Pearson VUE phone number provided to you and identify yourself as a candidate who needs to schedule a test appointment for the VCLA with alternative testing arrangements. If you do not indicate that you have been approved for alternative testing arrangements at the time that you call to schedule your test appointment, you will be scheduled for a test appointment without your approved alternative testing arrangements.
When you call to schedule a test appointment, you should be prepared to identify your preferred test date and test center. Please be aware that some alternative testing arrangements may require up to three weeks prior to the date of your test appointment to make the necessary arrangements for staff, space, and materials. Test appointments are scheduled on a first-come, first-served basis. Please schedule your test appointment as soon as possible after your request has been resolved in order to allow time for such arrangements to be made and to avoid a potential delay in your test date.
Requesting Additional Time
The test session is designed to allow sufficient time to complete the VCLA. Candidates may find the testing session to be more than enough to complete the test, even if they have needed extra time on other tests they have taken in the past.
If, however, you have a documented disability and you feel you need extra time for testing, you may submit a request for alternative testing arrangements when you register for the test.
If you are requesting additional time, please note that time and a half is the typical time extension allowed. Include in your request the amount of additional time requested. Please note that all requests for additional time require supporting documentation, including a professional's recommendation for the specific time extension requested. Testing must be completed within one test administration day, and all requests for additional time are subject to approval by the Virginia Department of Education.
You may wish to register for only one subtest per test date, which will allow you to use the full four-hour test session to complete the subtest. Registering for both subtests on the same test date limits the additional testing time you can be allowed because testing must be completed within one test administration day.
Requesting Alternative Testing Arrangements due to a Disability
Please note that all centers are wheelchair accessible and all examinees will have access to visual enhancement features including color contrast and enlarged font. These features are available without prior approval. In addition, all candidates are permitted to take breaks to use the restroom, take medication, use an inhaler, etc., without prior approval. Any time taken for these breaks is considered part of the candidate's available testing time.
The following alternative testing arrangements may be requested because of a disability and can be accommodated at all test sites:
- Allowance of a medical device in the testing room
- Use of trackball mouse
- Adjustable table
To request any of the alternative testing arrangements listed above, you must
- complete your registration; and
- submit a completed Alternative Testing Arrangements Request Form indicating the nature of and reason for the request.
If you wish to request arrangements other than those listed above, you must:
- complete your registration;
- submit a completed Alternative Testing Arrangements Request Form, identifying the disability and the specific arrangements requested (forms are available to download and print by selecting "PDFs and Forms" on the program website); and
- submit one of the following:
The Alternative Testing Arrangements Request Form must be submitted each time you register. The first time that you request alternative testing arrangements, you will need to submit all of the required documentation to support your request for alternative testing arrangements. Evaluation Systems will keep your documentation on file for one year. If you register for subsequent test dates within that year, you only need to register and submit a completed Alternative Testing Arrangements Request Form, as long as your condition and the recommended alternative testing arrangements have not changed.
You must submit appropriate documentation directly to Evaluation Systems for review in support of a request for alternative testing arrangements if you are not eligible to submit an Institutional Verification of Documentation (see "Institutional Verification of Documentation").
All documentation must meet all of the following requirements:
- It must include a signed statement by a qualified professional, written on that person's professional letterhead, whose license or credentials are appropriate to describe or diagnose the disability.
- It must include a diagnosis of the disability or disabilities.
- It must include recommended alternative testing arrangements that are specifically related to the disability and that are reasonable within the context of this licensing test, or verification that the examinee has received the requested alternative testing arrangement(s) at the high school or college/university level.
- It must be current, according to the "Documentation Currency Policy."
Additionally, if you are requesting alternative testing arrangements because of a learning or cognitive disability, your documentation must include:
- A full educational history with complete documentation of special education services,
including other disability-related alternative testing arrangements, received within the past
five years, along with the name, date, and results of the diagnostic test(s) or
evaluation(s), designed for purposes other than screening, administered within the
past five years*, used to document the disability (test results should demonstrate
the current functional impact of your disability)
- Results of a psychological, neuropsychological, or psychoeducational diagnostic
test battery, designed for purposes other than screening, administered within the
past five years*, interpreted by a qualified professional whose license or credentials
are appropriate to diagnose the condition (test results demonstrate the current
functional impact of your disability)
- Results of an evaluation interpreted by a licensed professional verifying physical abnormalities as evidenced by a computerized axial tomography (CAT) scan, magnetic resonance imaging (MRI), electroencephalogram (EEG), or brain topography mapping test administered within the past five years*
Documentation, in itself, does not automatically support the granting of alternative testing arrangements.
*See "Documentation Currency Policy" for exceptions.
Documentation must be considered current in order for it to be reviewed in support of a request for alternative testing arrangements. In order to be current, your documentation must:
- Be dated within the past five years
- Document a permanent physical condition
- (For documentation associated with learning or cognitive disabilities) include test or evaluation results from an instrument designed to be administered to adults, that is normed for adults AND conducted no earlier than at the high school level
Examinees who are requesting any of the following alternative testing arrangements may use the Institutional Verification of Documentation as an alternative to providing documentation directly to Evaluation Systems for review.
- 50% extra time (time and one half)
- Sign language interpreter (for oral directions)
- Oral interpreter (for oral directions)
- Braille test format
For all other alternative testing arrangements requests, supporting documentation must be submitted directly to Evaluation Systems for review.
Verification requirements. In order to be accepted for review in support of a request for alternative testing arrangements for the alternative testing arrangements listed above:
- The Institutional Verification of Documentation must be printed on official institution letterhead.
- The Institutional Verification of Documentation must be completed in its entirety and signed by an authorized professional from the Office of Disability Services at the examinee's college or university.
- The institutional representative must be able to verify that the examinee has received the requested alternative testing arrangement(s) at the institution and that the institution has on file the examinee's documentation supporting the requested alternative testing arrangement, a copy of which must be supplied to Evaluation Systems upon request.
- The institutional representative must be able to provide specific information contained in the documentation and certify that the documentation meets program requirements, including certifying that the documentation is complete and current according to program requirements (see "Required Documentation" and "Documentation Currency Policy").
Appeal of Denial of Request for Alternative Testing Arrangements
Evaluation Systems will notify candidates of the determination made with regard to their requests for alternative testing arrangements. You may appeal the denial of some or all of your requests for alternative testing arrangements. Before you submit your appeal, it is suggested that you review "Registering for Alternative Testing Arrangements." This section describes the documentation requirements for different types of alternative testing arrangements requests. If after reviewing the information in this section you still wish to proceed with an appeal of the decision, you may do so by submitting your appeal, in writing, to:
Alternative Testing Arrangements Coordinator
P.O. Box 660
Amherst, MA 01004-9015
Telephone: (413) 256-2888
Fax: (413) 256-7079
The appeal should include the following information:
- Your name, your address, and the last five digits of your social security number
- The date of the appeal
- Any documentation, in addition to the documentation that you submitted with your Alternative Testing Arrangements Request Form, that supports your alternative testing arrangements requests
- A brief summary of the reasons why your alternative testing arrangements requests should be granted
- Your signature
Your appeal should be submitted as soon as possible. If you schedule your test appointment before the appeal is resolved and the appeal is later granted, you will be scheduled for a test appointment without your approved alternative testing arrangement(s).
After your appeal is reviewed, you will be notified as to whether your appeal has been granted or denied. All appeal determinations are subject to the approval of the Virginia Department of Education, and all appeal determinations are final.
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