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Virginia Communication and Literacy Assessment (VCLA)

Requesting Alternative Testing Arrangements

Alternative testing arrangements that are reasonable in the context of this licensing test and supported by documentation may be provided for

All timely and complete alternative testing arrangements requests and accompanying documentation are reviewed on a case-by-case basis upon receipt. In some cases, the submitted documentation may not be sufficient to make a determination regarding the requested alternative testing arrangement(s) or may not support the requested alternative testing arrangement(s). Additional information or diagnostic test results may be needed.

Please be aware that your request form and supporting documentation may be shared with the Virginia Department of Education in order to process your request. The documentation will be kept confidential to the extent required by law.

Some alternative testing arrangements may be accommodated at selected sites only.

Procedure for Requesting Alternative Testing Arrangements

Overview

  1. Review Required Documentation and collect any necessary documents.
  2. Register for the test. Be sure to declare your intent to request alternative testing arrangements during registration.
  3. Submit your completed Alternative Testing Arrangements Request Form and supporting documentation.
  4. Check your email for your notification of resolution (usually between 1–3 weeks after your completed request is received).
  5. Call the phone number provided in your notification to schedule your test appointment with any approved alternative testing arrangements.

Initial requests for alternative testing arrangements. In all cases, candidates requesting alternative testing arrangements must (a) complete a test registration and submit correct payment, (b) submit a completed Alternative Testing Arrangements Request Form, and (c) submit any required documentation. Write your name and telephone number on each piece of correspondence you provide.

Subsequent requests for alternative testing arrangements. An Alternative Testing Arrangements Request Form must be submitted each time you register. The first time that you request alternative testing arrangements, you will need to submit all of the required documentation to support your request for alternative testing arrangements. Evaluation Systems will keep your documentation on file for one year. If you register for subsequent test dates within that year, you only need to submit your completed registration, correct payment, and a completed Alternative Testing Arrangements Request Form, as long as your condition and the recommended alternative testing arrangements have not changed.

Notification of Resolution

Examinees who wish to request alternative testing arrangements should register as early as possible in advance of their desired test date. After registering, you must submit a completed Alternative Testing Arrangements Request Form and any required documentation as described on this website. Most examinees will be contacted regarding the resolution of a request for alternative testing arrangements within three weeks after the request form and all required documentation have been received.

When your request for alternative testing arrangements has been resolved, you will be contacted regarding the resolution and given important information about scheduling your test appointment. In order to ensure that your approved alternative testing arrangements are appropriately applied to your test appointment and available for your testing session, you must schedule your test appointment by phone. Test appointments scheduled online will not reflect any approved alternative testing arrangements.

You should wait to receive confirmation of your resolution before scheduling your test appointment at the test center. If you schedule your test appointment before receiving this confirmation, you will be required to cancel and reschedule it in order to ensure that your alternative testing arrangements will be appropriately applied. This could result in a delay of your desired test date.

Scheduling Your Test Appointment

Once you have received confirmation that your alternative testing arrangements request has been resolved, you must call the phone number provided to you and identify yourself as a candidate who needs to schedule a test appointment with alternative testing arrangements. If you do not indicate that you have been approved for alternative testing arrangements at the time that you call to schedule your test appointment, you will be scheduled for a test appointment without your approved alternative testing arrangements.

When you call to schedule a test appointment, you should be prepared to identify your preferred test date and test center. Please be aware that some alternative testing arrangements may require up to three weeks prior to the date of your test appointment to make the necessary arrangements for staff, space, and materials. Test appointments are scheduled on a first-come, first-served basis. Please schedule your test appointment as soon as possible after your request has been resolved in order to allow time for such arrangements to be made and to avoid a potential delay in your test date.